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This article provides guidance on how to take over a client file from a previous accountant using Silverfin. It outlines the steps for transferring files at the beginning and during the financial year and offers additional recommendations for a smooth transition.

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If you need to take over a file from a previous accountant who also uses Silverfin, you cannot directly add the file to your own file list due to privacy reasons. Fortunately, there are alternatives depending on the timing of the transfer.

Transfer at the beginning of the financial year

If you need to close a file as of 31/12/X and the transfer occurs on 01/01/X, you can:

  • For a manual upload: Import the trial balance and balance sheets as of 31/12/X for the entire year.
  • For a synchronised file: Start the synchronisation on 01/01/X.

Transfer during the financial year

If the transfer takes place on, for example, 01/04/X:

  • For a manual upload: Combine the trial balance and balance sheets as of 31/03/X and 31/12/X into a single file and upload it as of 31/12/X.
  • For a synchronised file: Merge the trial balance and balance sheets as of 31/03/X and 31/12/X, upload them manually as of 31/12/X, and set up synchronisation starting from 01/01/X+1. Synchronisation can only be initiated at the beginning of the financial year.

Additional recommendations

  • Always obtain the trial balance and balance sheet from the previous financial year before the transfer. This is useful for verifying values, such as in the 'Fixed assets' template.
  • Silverfin compares the value as of 01/01/X with the value as of 31/12/X-1 to determine if a template should be reconciled (a green dot is assigned).