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This article explains how to make the most of the Fixed Assets template in Silverfin. This template helps you to substantiate the composition of the various asset items in your file. We will cover both the automatic and manual entry methods and offer tips to optimize your processes.

TABLE OF CONTENTS

What is the Fixed Assets Template?

The 'Fixed Assets' template is designed to provide a detailed breakdown of the composition of assets (categories 20/28). This includes various categories of fixed assets such as start-up costs, intangible fixed assets, land and buildings, installations and machinery, and other assets. Using this template ensures that the information in your files is recorded accurately and consistently and can flow through to the financial statements. The fixed assets template is part of the BE working papers package.


Preparations for Use

Before you start filling out the Fixed Assets template, it is important to add the appropriate investment accounts to the categories you wish to detail. Keep the following in mind:

  • Investment Accounts: Add the investment account for each category (e.g., 20, 21, 22, etc.) that you want to detail via the first column (#) in the template.
  • Depreciation Accounts: Accounts ending in -9 are not selected in this first column, as they are considered depreciation accounts. These are linked to the second column (#) on the same row.

You can also set up these links automatically, as described further in this article.

Automatic Filling via Account Details

  • Preparing Templates
    To automatically fill the Fixed Assets template, make sure the relevant account templates for investments and depreciation are correctly filled in. These templates include:
    • Investment and Depreciation Table: Here, you enter the acquisition value (AW), historical depreciation, depreciation duration, and depreciation method (linear or declining balance). This only applies to investment accounts; depreciation accounts do not need to be detailed.
    • Participations: Use this template for financial fixed assets such as shares and loans.
    • Guarantees and Loans: This template is specifically for the note on guarantees and loans.
  • Automatic Filling of the Fixed Assets Note
    Once you have filled in the appropriate account templates, Silverfin will automatically populate the Fixed Assets template. Silverfin checks whether the data matches the details of the investment accounts.
    • Green Dot: If everything is correct, a green dot appears to indicate that the data has been entered correctly.
    • Red Triangle: If something is wrong, a red triangle appears. This means you need to check and adjust the data.

These symbols help you quickly see whether everything is filled out correctly or if something needs to be reviewed.

Manual Filling of the Note

  • Option 1: Direct Entry of Totals
    If you choose not to detail the individual accounts, you can directly enter the totals in the Fixed Assets template. In this case, you will enter the following data:
    • Opening Balance: This is the closing balance of the previous period. Note that Silverfin always looks at the closing balance of the last day of the previous fiscal year to determine the opening balance.
    • Movements: Here, you add the increases and decreases, such as new investments and depreciation.
    • Closing Balance: This is the balance after all movements within the period.

Configuration for All Files ( Only Admin users!) 

For users managing multiple files, Silverfin offers the option to automatically link accounts at the office level to the correct categories in the Fixed Assets template.

To do this, you need to add the following to the configuration box at firm level in the "Fixed Assets" note:

{% assign add_defaults_categories = true %}

{% assign range_opr_kosten = "20" %}
{% assign range_imm_vaste_act = "21" %}
{% assign range_terr_en_geb = "22" %}
{% assign range_inst_mach_en_uitr = "23" %}
{% assign range_meub_en_rm = "24" %}
{% assign range_leasing_en_soort = "25" %}
{% assign range_andere_mva = "26" %}
{% assign range_act_in_aanbouw = "27" %}
{% assign range_fin_va_act = "28" %}

{% assign default_opr_kosten = "20" %}
{% assign default_imm_vaste_act = "21" %}
{% assign default_terr_en_geb = "22" %}
{% assign default_inst_mach_en_uitr = "23" %}
{% assign default_meub_en_rm = "24" %}
{% assign default_leasing_en_soort = "25" %}
{% assign default_andere_mva = "26" %}
{% assign default_act_in_aanbouw = "27" %}
{% assign default_fin_va_act = "28" %}


Important Note: Setting this configuration affects all files and periods within your environment. This means that in earlier periods where these links did not exist, new links may appear. As a result, a previously green dot may change to a red triangle, indicating that the template needs to be reviewed.