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This article explains how to make the most of the Fixed Assets template in Silverfin. The template helps you substantiate the composition of the various asset items in your file. We cover both the automatic and the manual entry method, and offer tips to optimise your process.

Table of contents 

What is the Fixed assets template?

The Fixed assets template gives a detailed breakdown of the composition of your assets (categories 20/28). This includes the various categories of fixed assets, such as start-up costs, intangible fixed assets, land and buildings, installations and machinery, and other assets. Using this template makes sure the information in your files is recorded accurately and consistently, and that it can flow through to the financial statements.

The Fixed assets template is part of the BE working papers package.

What do I need to set up before I use the template?

Before you start filling in the Fixed assets template, add the appropriate investment accounts to the categories you want to detail. Keep the following in mind:

  • Investment accounts: add the investment account for each category you want to detail (for example 20, 21, 22) via the first column (#) in the template.
  • Depreciation accounts: accounts ending in -9 are not selected in this first column, because they count as depreciation accounts. You link these to the second column (#) on the same row.

You can also set up these links automatically, as described further in this article.

How do I fill the template automatically?

Prepare the account templates

To fill the Fixed assets template automatically, make sure the relevant account templates for investments and depreciation are filled in correctly. These templates are:

  • Investment and Depreciation Table: enter the acquisition value, historical depreciation, depreciation period and depreciation method (linear or declining balance). This only applies to investment accounts; you do not need to detail depreciation accounts.
  • Participations: use this template for financial fixed assets such as shares and loans.
  • Guarantees and Loans: this template is specifically for the note on guarantees and loans.

How Silverfin fills the Fixed assets note

Once you have filled in the appropriate account templates, Silverfin populates the Fixed Assets template automatically. Silverfin then checks whether the data matches the details of the investment accounts:

  • Green dot: everything is correct and the data has been entered correctly.
  • Red triangle: something is wrong. You need to check and adjust the data.

These symbols help you see at a glance whether everything is filled in correctly, or whether something needs to be reviewed.

How do I fill in the template manually?

If you prefer not to detail the individual accounts, you can enter the totals directly in the Fixed Assets template. In that case, you enter the following data:

  • Opening balance: the closing balance of the previous period. Note that Silverfin always looks at the closing balance of the last day of the previous financial year to determine the opening balance.
  • Movements: the increases and decreases, such as new investments and depreciation.
  • Closing balance: the balance after all movements within the period.

How do I configure the template for all files? (Admin only)

If you manage multiple files, Silverfin lets you link accounts to the correct categories in the Fixed Assets template automatically at firm level.

To do this, add the following to the configuration box at firm level in the Fixed assets note:

{% assign add_defaults_categories = true %}

{% assign range_opr_kosten = "20" %}
{% assign range_imm_vaste_act = "21" %}
{% assign range_terr_en_geb = "22" %}
{% assign range_inst_mach_en_uitr = "23" %}
{% assign range_meub_en_rm = "24" %}
{% assign range_leasing_en_soort = "25" %}
{% assign range_andere_mva = "26" %}
{% assign range_act_in_aanbouw = "27" %}
{% assign range_fin_va_act = "28" %}

{% assign default_opr_kosten = "20" %}
{% assign default_imm_vaste_act = "21" %}
{% assign default_terr_en_geb = "22" %}
{% assign default_inst_mach_en_uitr = "23" %}
{% assign default_meub_en_rm = "24" %}
{% assign default_leasing_en_soort = "25" %}
{% assign default_andere_mva = "26" %}
{% assign default_act_in_aanbouw = "27" %}
{% assign default_fin_va_act = "28" %}

Setting this configuration affects all files and periods in your environment. In earlier periods where these links did not exist, new links may appear. As a result, a green dot may change to a red triangle, meaning the template needs to be reviewed.