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The Meal vouchers account template lets you process the details of the meal vouchers granted to employees. If you use corporate tax, the amounts you enter here flow directly into the Disallowed expenses reconciliation, so you don't need to calculate or enter them separately.

Table of contents 

How do I check that I am using the right account template?

  1. Click the Actions button in the top right and select Edit.
  2. Check that the Meal vouchers account template is selected and click the green Save button. If you use AI mapping, this happens automatically for you.
Note! Don't forget to star the account as well.

How do I complete the reconciliation data?

You can complete the reconciliation data manually, but you can also choose to import data. To do this, go to Actions to the left of Reconciliation > Import reconciliation data. 

You then see two options:

  • From ledger: choose this option when you work with an automatic sync. Your data then flows directly from your accounting software into Silverfin. All you need to do is link the right source field to the reconciliation field.
  • Upload Excel file: this lets you upload data using an Excel file. First download the sample template and fill in your data. Then upload the file back into Silverfin and link the source fields here as well. This option is often used for client files without a sync.

Next, you choose between two options:

  • Replace data: overwrites all existing data in this account with the new data.
  • Append to data: only adds new data, without removing the existing data.

What does a full example look like?

Say you have entered 200 meal vouchers, with a value of 8 euros per meal voucher, a flat-rate exemption of 2 euros per meal voucher and an employee contribution of 1.09 euros per meal voucher. This gives a total of 982 euros in disallowed expenses.

How does this flow into the disallowed expenses?

If you then go to the disallowed expenses template and scroll down, you see the same amount there. The link also updates immediately when you make changes. This means you don't need to calculate or enter the disallowed expenses separately, as everything flows through automatically.

What other options does the account template offer?

  • Calculate the total including or excluding the employee contribution.
  • Link the total employee contribution to an account using the hashtag (#).
  • Add an attachment.
  • Explain the difference, if needed.